FAQ

Yes, depositing and making data available is free of charge. However, these features are only available to researchers affiliated with the University of Warsaw.

Yes, using the deposited research data is free for everyone. Browsing and downloading data is possible and free for all users, without having to create an account.

Research data such as tabular data, images, audiovisual material and any other type of data produced, collected or described for the purpose of conducting research at the University of Warsaw or in partnership with the university can be deposited and made available in the repository.

There is no technical limit to the maximum volume of a deposited dataset, however it is not advised to deposit more than 2 TB of data per dataset. The maximum size of a single file is 5 GB.

Detailed instructions are available in the guide and video guide available on this page.

The metadata of the dataset is any information which describes the dataset being deposited and made available. Metadata can be added to any dataset by completing a metadata form.

Yes, each dataset made available in the repository receives a DOI identifier. DOI assignment is free of charge.

Yes, linking a dataset to a publication is possible. To do so, fill in the “Related publication” metadata fields.

An embargo is a period during which files in a published dataset are not available. An embargo can only be set for a dataset that does not yet have a published version.

The maximum duration of an embargo in the UW Research Data Repository is 36 months.

The list of licences available in the repository is visible for each deposited data file. Please note the funders’ requirements on this (for instance, the National Science Centre recommends a CC0 or CC BY licence). For detailed information on licensing and other legal aspects of sharing research please see our Legal guide.

The FAIR principles do not necessarily apply to data repositories but, more generally, to how research data are made available. Even in a good repository it is possible to make data available in a way that does not comply with the FAIR principles. The UW Research Data Repository allows users to share data according to these principles. For more information please consult this page.

A suggested citation format can be found on the landing page of each dataset. It is also possible to generate the bibliographic data of a dataset in EndNote XML, RIS, and BibTeX formats. For datasets with multiple versions, please remember to specify which version of the dataset you are referring to.

For each deposited data file, the conditions under which it is made available in the repository determine how it can be used.

The software used by the UW Research Data Repository is continuously developed and updated by the ICM UW team. It is based on the open-source software Dataverse. Starting with version 4.11 of Dataverse, we created a separate development branch (also called a fork) of this software as part of the DRODB project a few years ago. Since then, the two software lines – ours, which is now called Fairchive, and the one built by the community led by Harvard – have been developed independently. This solution has made it possible to improve the quality of the application code (refactoring) and to add new features to the software – for example, to make it WCAG-compliant or to adapt the data licensing model to the solutions adopted in the repository.